Create an Incident Report Form using Google Forms

Record workplace accidents, injuries, near-miss incidents, unsafe conditions, and ensure compliance with OSHA regulations.

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Reviews 38

Create an Incident Report Form using Google Forms

Record workplace accidents, injuries, near-miss incidents, unsafe conditions, and ensure compliance with OSHA regulations.

What is an incident report form?

An incident report form is a critical document used to record workplace accidents, injuries, near misses, and unsafe conditions. This helps organizations document what happened, identify root causes, and prevent future incidents.

Key Components

A comprehensive incident report form should capture all relevant details clearly and accurately. The form should capture the following details.

Reporter information: This section captures essential details about the individual submitting the report. It includes the reportee’s full name, their department or position, and the date and time of submission.
Personnel information: This section identifies everyone connected to the incident. It lists the names, roles, and contact details of those involved as well as any witnesses who observed the event.
Incident details: This section records when, where, and how the incident occurred. It specifies the date, time, and location of the event, the type of incident such as an injury, property damage, or near miss, and a factual description of what happened without personal opinions.
Actions taken: The section outlines how the situation was managed immediately after it occurred. It documents the initial emergency response, such as providing first aid, notifying a supervisor, or securing the area, as well as any follow-up or preventive measures implemented to avoid a recurrence.
Acknowledgement: This section includes a signature widget for the reportee’s signature to confirm the accuracy of the information provided. The approval workflow can be customized as needed to meet organizational requirements, allowing supervisors or safety officers to review, verify, and formally approve the report.

Who, When and Why of incident reporting?

Incident reports should be completed by anyone who witnesses or is involved in a workplace incident. This includes employees who experience or observe an incident, supervisors who are notified of events in their area, safety officers responsible for workplace safety programs, and managers overseeing incident investigations and responses.

Reports should be completed as soon as possible after an incident occurs, ideally within 24 hours. Timely reporting ensures that all details are accurate, complete, and recorded while the information is still fresh.

Accurate incident reporting protects both the organization and its employees. Reports support workplace safety programs, assist in legal or insurance matters, and help ensure compliance with regulatory requirements. Without proper reporting, minor problems can go unnoticed and develop into more serious safety or operational risks.

Key features & benefits

Easily record, track, and manage workplace incidents in Google Forms. Automatically store records in Google Drive, sync data with Google Sheets, and streamline collaboration across your team.

Regulatory Compliance Templates are designed with OSHA requirements in mind, ensuring all legally required information is captured accurately for better compliance.

Upload Attachments Include photos of the incident scene, diagrams or sketches, witness statements, and medical reports to provide complete and thorough documentation.

Legally Binding Signatures Collect signatures for legal compliance and accountability. The signed incident report PDFs can serve as official documentation if needed.

Customizable Approval Workflow Route incident reports automatically to supervisors or safety officers for review, verification, and formal approval, streamlining incident management.

Sync to Google Sheets Sync form responses to Google Sheets. Easily track and analyze incidents, identify high-risk areas, processes, or times of day, and generate actionable insights.

Save to Google Drive Automatically generate PDF versions of reports and sync them to Google Drive to meet recordkeeping requirements and maintain organized documentation.

Recordkeeping Compliance Most jurisdictions require employers to retain incident reports for at least five years, with some records needing retention for 30 years or longer.

Privacy & Security Incident reports may contain protected health information (PHI) covered by HIPAA. Mark fields as PHI to secure sensitive data, limit access and ensure compliance.

Mobile-Friendly Enable employees to submit incident reports directly from smartphones, including the ability to attach photos for faster and more accurate reporting.

Conclusion

Whether you're managing a construction site, healthcare facility, manufacturing plant, or office environment, having a standardized incident report form ensures consistent documentation and compliance with OSHA regulations. This template streamlines the reporting process, making it easy for employees and supervisors to record incidents immediately after they occur, when details are fresh and accurate.

Create your customized incident report form and make reporting faster, easier, and more compliant.

These reviews are reproduced without modification from Google Workspace Marketplace.

4 stars

We chose Formesign to create and collect information for incoming requests for our services. We needed to capture details of client requests and get their signatures to communicate further and provide support. The product is very adaptable, but requires a fair amount of support for a client like me who isn't tech savvy. Vipin has been extremely helpful in getting us more knowledgeable with this product. We're still learning, and appreciate the tech support we continue to receive.

Karen Newberry

April 22, 2026

Thanks for the feedback, Karen! Vipin shared the friction you've hit with Drive setup and consent text editing and both are on our list to make smoother. Glad he's been able to help in the meantime. Please reach out anytime you're stuck on something.

— Mani Doraisamy

April 28, 2026

5 stars

I decided to use Formesign to help me leverage HIPAA-compliant forms for my practice website. What attracted me to use them was the design/flow of the product and the price point. I had done a good bit of research on what was out there, and as someone with a small business, I wanted to get the best bang for my buck. So far, I have been incredibly pleased with the product and how I have been able to integrate my forms into my website. Customer support and setup has been great. I have zero complaints at this time and would absolutely recommend going with Formesign if you may be in a similar situation to my own (small private practice in need of HIPAA compliant forms with a pleasing interface).

Griffin Chapple

April 5, 2026

5 stars

We are currently using Formesign for a non-profit academic research project on Chinese language teaching at the University of Queensland. We chose Formesign because it integrates smoothly with Google Forms and makes it easy to manage consent forms and research documentation within the same workflow. The features we found most valuable are the simple e-signature process, seamless Google Workspace integration, and ease of use for participants. This has made it much easier for us to collect and manage signed documents during our questionnaire survey process. So far our experience with the add-on has been very positive. It is straightforward to set up, reliable, and works well within the Google ecosystem, which is essential for academic research teams that rely heavily on Google tools. Overall, Formesign has been a practical and efficient solution for our research data collection process.

Yao Li

March 17, 2026

5 stars

This product is exactly what we were looking for. It builds on a familiar tool (Google Forms), integrates seamlessly with the Google products, and adds much needs features for managing signed documents. We had tried using Adobe Acrobat forms tool and found it to be really lacking in features, especially the need for readable responsive design for mobile devices. While there is a learning curve, it is well worth it, and the personalized, live support is exceptional in an age where you normally have to play 20 questions with a chatbot. I worked with Vipin via Google Meet and screen sharing, and he was exceptionally helpful and patient and even provided additional tips on improving the appearance of the form I had designed. Bottom line - very pleased!

Monty Morée

March 6, 2026

5 stars

Formesign Formesign had a truly transformative impact on my operations. The forms, signature process, and overall system they delivered are flawless. Everything works together intuitively, creating a level of efficiency and professionalism that has significantly elevated my business operations. Beyond the technical excellence of their work, what truly sets them apart is their commitment to customer service. Their one-on-one support was exceptional—courteous, responsive, and consistently focused on understanding and meeting my specific business needs. Vipin was my contact person. He was always available, patient, and thorough, ensuring that every detail was perfectly coordinated. I highly recommend Formesign to any organization looking to improve efficiency, accuracy, and workflow through customized systems. Their expertise, combined with their dedication to client satisfaction, makes them an outstanding partner.

Mike Balducci

February 25, 2026

5 stars

We are using Formesign for two of our signature workflows. We had assistance throughout the implementation process that surpassed our expectations. Formesign signature workflow now makes sure we get employee performance reviews and warning documentation forms signed by team member and their manager and allows for a supervisor approval along the way.

Matt West

May 4, 2026

5 stars

I chose Formesign because I needed a solution to link forms with signature capabilities. We are in the home service business and have a very large fleet of field operators. Formesign ability to link forms and gather signatures has removed the intense manual collection of this process out of our operation. Specifically, Vipin on the support side of Formesign has been valuable in advising on flow and making sure the process is lean. Formesign is...plug and play. Thank you!

Jason Crossen

November 1, 2025

1 stars

Besides the fact that one gets billed $216 monthly, Support took a long time to try and get things to work. Trying to get things signed on a form was such an issue and through out formatting. Way over priced, support that you have to wait till the next day to get one thing sorted and not sorted, back and forth the whole time. Frustrating customers and damage to business. I will not reccommend this company to anyone. Try JotForms so much better, and you can do much more for a fraction of the cost per year not per month.

Francois Ohsiek

May 30, 2025

Hi Francois, sorry you had a frustrating experience with the formatting. Just to clarify, the plan you’re on is $216 per year, not per month. You signed up for the Formesign Esignature paid plan on May 8, 2024, and since you also needed to sign agreements, we provided access to our Formesign - Fillable PDF add-on at no extra cost. Regarding formatting: when working with Google Docs templates, we recommend using lists instead of indents and setting up layouts with tables for images, rather than inserting images directly. This helps maintain proper formatting. To assist, we also created and shared a sample template as a reference. You had asked us to make edits on your behalf, which we’re not able to do for security reasons. However, we did reach out and invited you to join a scheduled Zoom call to walk through the process — as we’ve done several times over the past year — but we didn’t receive a response. Update: To make things easier for all users, we have just launched the new document editor in Formesign that will allow agreements to be created directly, without relying on Google Docs.

— Formfacade

June 3, 2025

2 stars

The platform is good but promises one week of premium usage based on which I chose it. Once my form was sent out to participants, it capped the responses at 24 and I was forced to pay 36 USD to keep the form active. Really disappointed by the lack of clarity and the overly tight response numbers for each tier of the plan considering how nice the platform could be.

Nishka Khendry

September 11, 2025

5 stars

I am not tech savvy. I chose formesign to help create registration links for clients. Vipid has been great in assisting me. He goes above and beyond. My company now has moved from the stone age to modern age through the ability to use this feature. Of the many features I am impressed with, the ability to update a form without needing to regenerate a link is amazing. I often make mistakes and that ability allows me to fix mistakes without needing to change everything. Thank you!!!

Sol Evans

July 23, 2023

Create an Incident Report Form using Google Forms